In addition to Notability and 2Do, another app that really changed the way I work last year is Airmail. Just like iOS Reminders, I had used iOS Mail for years and years, and never had much of a problem with it. However, as time went on, my use of email outgrew the app. As I started getting more mail, I began using the “Unread” inbox filter to keep track of emails that required action. However, I had to make sure I didn’t accidentally mark one of those emails as read, because then it would get lost in the shuffle of all my other mail. Basically, I realized I needed to move to an inbox zero-based approach, moving all mail I was done with out of my inbox, leaving only the important stuff. I wanted a more powerful email app to do this, so I turned to Airmail. Shoutout to my girlfriend’s dad for this recommendation!
The bottom line is that Airmail allows me to be faster and more organized with my email. The goal is to get everything that isn’t important right now out of my inbox, so I can focus on what is important. After reading an email, if I don’t have to take any action on it, I archive it right away. If it’s something I need to deal with later that day, like when I get home, I usually just leave it in the inbox. If I’m going to deal with it another day, I snooze it. Snoozing is one of the most powerful features of Airmail. Snooze a message, and Airmail moves it to a special folder. Then, at the snooze time, I get a fresh push notification and the message reappears in my inbox. This has totally streamlined the way I work with email. No more fiddling around with read/unread to make sure I can see the important stuff. The important stuff is all that’s there.
Archiving and snoozing messages is super quick and easy thanks to Airmail’s customizable swipe actions. I have right swipe set to Archive and left swipe set to Snooze and Trash – you can select up to four actions for each direction! Need even more? A full list can be pulled up for an individual message (see image 3). There’s even more actions available, but I’ve set the app to only show the ones I use.
Customization is a big theme throughout Airmail. The main menu in the left pane of the app is fully customizable on both iOS and Mac, and there’s tons of options. Airmail also has support for smart folders (created via searches, just like 2Do). I haven’t set any up yet, but I’m going to soon, to organize emails that I refer to often. All this customization is what makes Airmail a great app: it can be as powerful as you need it to be. There are still a few bugs and things that need to be worked out (threads on the Mac are kinda wonky), but it’s a relatively new app, and I’m sure these things will be fixed in time. If you’re tired of fighting your email and want to work with it instead, you should definitely give Airmail a try. ••